Minutes of the Policy Committee Meeting

06 February 2012



Minutes of the Policy Committee Meeting held on Monday 6 February 2012 at 5.30 pm in the downstairs lounge of the St Andrews Golf Club

In attendance: David Joy, Emil Pacholek, Jack Willoughby, John White, Iain Stewart, Don Stewart, Jamie Gardner, Jack Munro, Stuart Gatherum, Janet Finlay

Special guest: Eleanor Bowman, East Neuk Wheelchair Appeal

Apologies: Barry Kerr, George Peper, Hamish Steedman, Raymond Gatherum, Peter Crabtree


Welcome and Apologies

DJ welcomed all present to the meeting, with a special welcome to Mrs Eleanor Bowman from the East Neuk Wheelchair Appeal (ENWA), who was to officially become an Honorary Friend at the end of the meeting. DJ explained that a second Honorary Friend had been awarded to Mike Reeder, an American double amputee who had played the Old Course and scored less than 80.

Apologies were noted as above.

Approval of Minutes from 1 November 2011

Approval of the minutes was proposed by EP and seconded by JM.

Matters arising
Page 1, item 3:
Lapel pins – The jewellers in St Andrews still have the master in their possession and re-quoted for badges using less silver at £22 each. It was agreed that JF seek the return of the master to secure an alternative quote for new pin badges. Action: JF
Insurance – A discussion followed on the difficulties of trying to secure an insurance policy in the name of KOTG Foundation when the pwcs are used by a 3rd party. EB stated that the ENWA also use Med Ecosse and inform their recipients to get back in contact if they have any problems with their pwc. JW will report later on his findings.
ENWA Charity Dinner – DJ thanked EB for a wonderful evening in November. EB confirmed that, thanks to her long-standing supporters, they raised £21,000 from their auction items. She, too, has cut all ties with Peter Alliss Masters, as has KOTG, although Peter Alliss maintains a close association through his Honorary Membership of KOTG.
BMI / CMAA Conference – DJ thanked JF for her support in raising nearly £6,000 from the auction at the Conference in October.
Page 2, item 5: application no 2011/11 – the difficult decision had been taken that KOTG were not in a position to assist this applicant. JF had written an appropriate response.
Page 3, item 8: DJ said that further articles from BK and the newspaper copy on M Reeder were to be up-loaded to the website.
Page 3, item 9: Somewhat belatedly, the Old Tom miniature busts were finally presented to the 2010 winners of the Grand Challenge Match, IS and SG.

Review of Income and Expenditure
KOTG account: Statement of account from 1.1.11 to 31.12.11 – balance £5,942.11.
KOTG Foundation account: Statement of account from 1.1.11 to 31.12.11 – balance £22,326.67. JF to look into the question of an interest paying account with the BoS.
Action: JF
Funds still to be received from H Paterson, Penwortham GC, for approx £6,000 following his Captain’s year of fundraising in aid of Keepers of the Green. JM to follow up.
Action: JM
The successful bidders of the golf package in St Andrews (3 nights in the Dunvegan Hotel and a 4-ball on The Castle Course) will visit on 4-7 March. JM asked for assistance from local members to try and secure a tee time on the Old Course and to use their guest points.

Initial results from Membership Review
JM updated the meeting with the initial results from the membership review circulated to all members in December 2011:
• The responses were most encouraging with positive remarks ranging from the charity being worthwhile, an opportunity to make a real difference and a link with the traditions of golf in St Andrews.
• Approx 50% of the respondents were initially unaware of the new website, but have since found it to be interesting and informative: this is a vote of confidence for JM, who has worked to improve and develop the website.
• In response to the question on the annual membership fee / donation, there was a mixed response: 42% in favour of a membership fee, 33% in favour of a donation, 24% no preference.
The membership review remains open for members to return their form at their earliest convenience. Action: All members

Golf Festival
DJ updated the meeting on the arrangements for the first Golf Festival to be held in St Andrews from 28 March – 1 April 2012, organised by Roger McStravick. A dinner, sponsored by Golf Illustrated, will take place in Younger Hall. There will be 15 speakers and 10 exhibitions, with Keepers of the Green as the recommended charity, helping to raise its profile. There may be the opportunity in future years to take the Golf Festival to Geneva and the West Coast of the US. 

St Andrews Caddies Club
Four local caddies have set up the St Andrews Caddies Club with an associated website, which will provide information on the background of caddies, their honourable profession while promoting the traditions of the game. They wish to arrange a challenge match against KOTG – 4 members playing two-ball foursomes. DJ to follow up. Action: DJ

Suggestions for improvements to the website
JM will shortly visit the website designers, Buzz, and asked for any suggestions for improvements to take forward. Members to email JM with any suggestions.
Action: Members

Any other business
Insurance: Following the last meeting, JW had made further enquiries about the possibility of acquiring appropriate insurance for the pwcs in the name of Keepers of the Green. JW initially suggested that JF contact Med Ecosse to source a copy of their supplier’s Terms and Conditions. Action: JF
JW stated that difficulties had arisen when trying to ascertain who was responsible for the pwc, the capabilities of the user etc. It was agreed, that despite the best intentions, it was proving unlikely that appropriate insurance could be established.
It was subsequently decided that it was important to maintain a good relationship with both the recipients and Med Ecosse to ensure that the pwcs were regularly maintained to remain in good working order, and to avoid any unnecessary large repairs.

Future recipients: As the 2013 Open (Muirfield) and 2015 Open (St Andrews) are in Scotland, it was deemed important to make contact with the relevant people in the NHS who could help source suitable future recipients. A local KOTG member is on the Fife Health Board – JM to make contact. Action: JM

Newsletter: JF to circulate the annual newsletter together with a request for 2012 Affiliation Fees, to include an optional donation. EB suggested the inclusion of a Gift Aid Form. JF and JW to meet to ensure that the Gift Aid Form complies with the requirements of OSCR. Action: JF and JW

Spring Meeting: The tee times have been booked for Friday 13 April 2012. An open invitation is included in the newsletter and further invitations will be circulated nearer the time. Action: JF

Pwc recipient: A possible recipient had been identified since the last meeting, application no 2012/01, and following receipt of the supporting medical evidence and an assessment from Med Ecosse, a powerchair had been supplied.

Inter-county Hickory Challenge: JG updated the meeting and stated that a match had taken place at the Renaissance Club between a team from East Lothian and a team from Fife, resulting in a 2-0 win for East Lothian. A return match to be arranged in St Andrews.

Honorary Membership: A presentation was made to Mrs Eleanor Bowman from the East Neuk Wheelchair Appeal, welcoming her as an Honorary Friend of Keepers of the Green.

The meeting concluded at 6.40 pm.